Instructions for International Airbill Entry with Pilot Freight Services

  • 1.
    Log in to CoPilot and choose SHIP (a new blank airbill will appear)
  • 2.
    Make sure the Shipper and Third Party (if needed) are correct.
  • 3.
    Enter Consignee information (the shipment converts to an International Shipment when the consignee country is changed to a foreign country).
  • 4.
    Enter Shipper/Consignee Reference Numbers.
  • NOTE: Entering multiple reference numbers is allowed, please enter one number on each line.
  • 5.
    Confirm the (Ship) Date, Ready Time, Payment Type, and Close Time are correct.
  • Note: Service option is not available for International Shipments. Refer to section title “Edit International Information” to select the service associate with International.
  • 6.
    Complete the following items.
  • a.
    Special Instructions if more information needs to be instructed to Pilot Freight Services
  • b.
    Acknowledge the Consent to Screening in order for you shipment to move via air transportation
  • c.
    Indicate all Hazardous Materials included in the shipment
  • 7.
    If you have a Products Catalog, select an item from the catalog by clicking the Catalog button or by typing the Product # and Quantity and then select Load Product button.
  • Note: You should see the line item listed on your waybill when this is done.
  • 8.
    Choose the Tariff Name or Navigator Quote Number (if applicable).
  • 9.
    Enter any Extended Services applicable from the predefined list.
  • 10.
    Select Edit International Information and enter Service, Customs Value, and Incoterms. All items in RED are required fields regardless of value. Shipment defaults can be set for these items in the section titled Settings then Shipment Defaults.
  • Note: A detailed explanation of the items in RED is available in the following section titled Shipper’s Letter of Instruction. Refer to the items marked with an Asterisk (*) for CoPilot entry requirements.
  • 11.
    If an AES (Automated Export System) Entry is required for export then select Edit Schedule B Lines.
  • Note: This section does not need to be completed if an AES entry is not required for export. AES is required for all exports if the commodity code value is $2,500 or greater or on a U.S. Government issued license (regardless of value).
  • 12.
    Select Add and enter the Commodity Code, Quantity, Origin, Weight, and Value. Commodity Code (Schedule B) lookup is available by selecting Lookup or by contacting the U.S. Census Bureau for commodity code assistance (800-549-0595 – Option 2 Commodity Code Support).
  • Note: Select Update and/or Add after each commodity code is entered.
  • 13.
    When you have completed your airbill, click Validate. Any necessary changes will be listed in a pop-up box.
  • Note: If you need to make changes, close the box (incomplete fields will be noted in RED).
  • 14.
    After all changes/edits are complete, then select the Submit button.
  • Note: No changes can be made online once the airbill has been submitted. Please contact your local Pilot station to make changes.
  • 15.
    The shipment is now complete and the shipment information will be transmitted to Pilot Freight Services. Please select Print Airway Bill and sign the document prior to the Pilot driver’s arrival.